How to Develop Your Job Analysis

How to Develop Your Job Analysis. Job Analysis is a systematic exploration of the activities within a job. Job Analysis is a technical procedure used to define the duties, responsibilities, and accountabilities of a job. This analysis “involves the identification & description of what is happening on the job accurately and precisely identifying the required tasks, the knowledge and the skills necessary for performing them, and the conditions under which they must be performed.

How to Develop Your Job Analysis

These six methods are not meant to be viewed as mutually exclusive; no one method is university superior. Even obtaining job information from the incumbents can be creating a problem, especially if these individuals describe what they think they should be doing rather than what they actually do. The best results, then, are usually achieved with some combination of methods-with information provided by individual employees, their immediate supervisors, a professional analysis, or an unobtrusive source such as filmed observations. In the next section, we’ll explore a means of conducting the job analysis. How to Develop Your Job Analysis.

 A job description is a useful, plain-language tool that explains the tasks, duties, functions, and responsibilities of a position. It details who performs a specific type of work, how that work is to be completed, and the frequency and the purpose of the work as it relates to the organization’s mission and goals. Job descriptions are used for a variety of reasons, such as determining salary levels.

Develop Your Job Analysis

A job description gives an employee a clear and concise resource to be used as a guide for job performance. Likewise, a supervisor can use a job description as a measuring tool to ensure that the employee is meeting job expectations.

Step 1: Perform a Job Analysis

Step 2: Establish the Essential Functions

Step 3: Organize the Data Concisely

Step 4: Add the Disclaimer

Step 5: Add the Signature Lines

Step 6: Finalize

Steps for Conducting the Job Analysis:  

There are several steps involved in conducting job analysis. Let’s look at how this is done to understand the purpose of conducting the job analysis before embarking on a job analysis. One must understand the nature and purpose of conducting the investigation. Recognize that job analysis serves a vital purpose in such HRM activities as recruiting, training, setting performance standards, evaluating performance, and compensation. In fact, nearly every activity in HRM revolves around the job analysis. How to Develop Your Job Analysis.

Understand the role of jobs and values in the Organization: Every job in the organization should have a purpose. Before conducting the job analysis, one must understand the linkage that the job has to the strategic direction of the organization. In essence, one must answer why the job is needed, if an answer cannot be determined, then maybe the job is not needed.

Job Analysis Develop

Benchmark Positions: In a large organization, it would be impossible to evaluate every job at one time. Accordingly, by involving employees and seeking their input, selected jobs can be chosen based on how well they represent other, similar jobs in the organization. This information, then, will be used as a starting point in later analysis of the other positions.

Determine how you want to collect his job analysis information:  Proper planning at this stage permits one to collect the data desired in the most effective and efficient manner. This means developing a process for collecting the data. Several combined methods – like structured questionnaires, group interviews, and technical conference- should be used. Select the ones; however, the best meet your job analysis goals and timetables.

Seek Clarification, Wherever Necessary: Some of the information collected may be entirely understood by the job analysis. Accordingly, when this occurs, one must seek clarification from those who possess critical information. This may include the employee and the supervisor. Failure to understand and comprehend the information will make the next step in the job analysis process – writing the job description – more difficult.

Develop Your Job Guideline

Develop the First Draft of the Job Description: Although there is no specific format that all job description follows, must include certain elements. Specifically, a job description contains the job title, a summary sentence of the job’s main activities, and working conditions. The last paragraph of the job description typically includes the job specification or those personal characteristics the job incumbent should possess to be successful on the job.

Review draft with the job supervisor: Ultimately, the supervisor of the position being analyzed should approve the job description. Review comments from the supervisor can assist in determining a final job description document. When the description is an accurate reflection, the supervisor should sign off, or approve the document.

Purpose of Job Analysis:  No matter what method is used to gather data, the information amassed and written down from the job analysis process generates three outcomes: Job descriptions, Job specifications, and job evaluation. It is important to note that these are the tangible products of the work – not the job analysis, which is the conceptual, analytical process, or action from which we develop these outcomes. Let’s look at them more closely.

Job Analysis Catagory 

Step 6: Finalize

A draft of the job description should be presented to upper management and the position supervisor for review and approval. A draft allows a chance to review, add, or subtract any detail before the final job description is approved.

The final job descriptions should be kept in a secure location, and copies should be used for job postings, interviews, accommodation requests, compensation reviews, and performance appraisals. Employers may also wish to post them on their intranet.